How to log evidence

The point

Elaryvo exists so you can gather evidence and keep professional logs for career advancement. Log the work while you still remember it. A late, vague note is weaker than a short, dated record written the same day.

A simple way to log anything

Use this sequence every time. It works for clinics, procedures, teaching, meetings, audit, leadership and communication.

1. Name the activity in ordinary language — what you actually did.
2. Add the date the work happened, not only the date you typed it.
3. State your role: observed, assisted, performed, led, taught, reviewed.
4. Say what it demonstrates: a capability, a log type, or a development goal.
5. Attach a file only if it adds something the record does not already say.
6. Invite another professional only if independent eyes would strengthen the claim.
7. Write a short reflection if you learned something worth keeping.

Reviewers need a clear professional claim, not a pile of untitled files.

Where to put it in Elaryvo

Use Evidence when the item is a distinct professional record you may later map, export or have assessed.

Use Logbook when you are accumulating repeated experience: procedures, teaching, governance, safeguarding, communication, M&M, CPD.

Use Career for qualifications, posts, licences and memberships — facts of your career, not a single day's work.

Do not copy the same activity into six places. Create it once and connect related records to it.

What to write — and what never to write

Write: setting type, your role, what you did, what went well, what you will do next, whether someone observed you.

Never write: patient names, hospital numbers, dates of birth, addresses, photographs of people, colleague or family names, or a story so specific that a person could be recognised.

A log is a professional record, not a private diary. Supervisors, assessors or exporters may later read it. If you would not want anyone to read a thought, do not document it in the log. You do not have to reflect on every episode.

A career record is not a clinical record. Identifiers and private material do not belong here.

Good enough for a busy day

Three lines beat nothing. Example: 'Acute take, registrar. Led assessment of an unwell adult. Escalated using SBAR. Supervisor present. Will request a Clinical Observation next similar case.' No names. Enough to find again.